Evaluating possible exclusion matches with limited information
Q) What should we do when there is sparse information in the federal or state database for us to evaluate as a potential match?
A) This most commonly occurs with the SAM database entries, because SAM often provides first and last name only. [NOTE: Zebu staff will be so excited when SAM passes dates of birth as well; we’re not holding our breath though!] SAM consolidates all of the sanctioning agencies under it (USDA, EPA, OPM, etc…) who generally have the dates of birth or partial SSN on file. However, SAM does not include this information on their sanction search, so the actual sanctioning agency must be contacted via phone or email to get that confirming information.
TIP: If you are an Enhanced Service subscriber, your Zebu Support team will do these second tier verifications for you. If you are a Standard subscriber, you will need to contact these agencies directly to gather the requisite information.
It is also important to collect DOB from all of your providers with practicing, ordering or referring privileges. To adequately credential and comply with screening requirements, you really do need to know your providers and staff!
TIP: If you are an Enhanced Service subscriber, your Zebu Support team will also collect missing provider information on your behalf.